To the Cloud

Moving data to the cloud is not a new concept. Since its inception, the cloud has been something that an increasing number of organizations use to store and access data. Currently, if your organization isn't using the cloud or a hybrid model, unless you have a specific reason (and yes, there are some good reasons not to utilize the cloud), you are falling behind your competition. The cloud isn't a competitive advantage anymore; it is a necessity to keep up in competitive business environments. Gartner estimates that "more than $1 trillion in IT spending will be directly or indirectly affected by the shift to cloud from 2015 to 2020."

The Top 5 Benefits of Migrating to SharePoint Online

1)   Universal Access 

In today’s connected world, it is critical that to have access to your data regardless of location. The emergence of remote workforces and skype meetings means that information needs to be at your fingertips, whether you are in a coffee shop or at your house. The cloud provides the ultimate solution. Your data is always a click away on any device.

2)   Infrastructure

The cloud greatly reduces the need for infrastructure. With the right vendor, hardware is no longer a concern. On-premise servers and application requirements will become practically obsolete. You no longer have to worry about maintaining burdensome equipment and physical space for storage.

3)   Seamless Integration of the Microsoft Stack 

Sharegate, a tool that makes migrations simpler and more effective, maintains the integrity of your data and makes the transition as painless as possible. All of your Microsoft assets integrate with the cloud. Applications like OneNote and Skype are now under the same roof. These integrations allow for communication between applications and incredible ease of access and utilization between applications.

4)   Security

Security is a key concern of every company in today’s world. Sharegate is one of the safest methods of migration and Microsoft is committed to security throughout its Office 365 offering. Office 365 has numerous build-in security measures. Check out the Office 365 Trust Center for more information on Office 365 security.

5)   Collaboration

This is a key feature of SharePoint. The ability to communicate and work directly with other people inside and outside your organization regardless of location. Collaboration has never been easier or more effective. SharePoint and Office 365 make it simple to share files within your organization and externally and makes changes to those files securely. You can utilize SharePoint to increase both your organization’s effectiveness and employee engagement.

Getting Started

Most successful migrations involve a planning stage followed by the action stage. Before migrating, utilize ShareGate to inventory what you have. This inventory is worthwhile because it will expedite the migration and ensure better organization. ShareGate will help you transfer permissions from on-site to Office 365. Permission checks will be smooth and uninhibited. The same people that had access before will have access once your data gets to the cloud. And, of course, you can change the permissions as necessary. ShareGate helps with technical aspects and administrative aspects of the migration. It keeps the data clean and secure, while safeguarding the most valuable part of your business: information.

What Now?  

According to a global industry study, 61% of companies are running either full cloud or Hybrid SharePoint environments and 42% say their budget for Office 365 and SharePoint is increasing. Is it time for you to make the move? Whether or not to embrace cloud technology is a critical decision for your organization. This technology will dramatically change the way you do business. It is an important conversation to have, especially with trusted providers. The benefits of moving to the cloud are tremendous and your organization may be the perfect fit.

Rob Niles

Director of SharePoint Services | Afidence

To begin the conversation on how to best leverage SharePoint and begin your move to the cloud, reach out to us today by calling 513-234-5822 or emailing